Field Office Manager (Cedar Rapids, IA) Austin Industrial
About Austin IndustrialAustin Industrial delivers premier maintenance, construction, and soft craft services to leading industrial companies across the U.
S.
An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.
Our team of 4,000 employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost-efficiency.
Specific Duties and Responsibilities Manages Accounts Payable and Receivable functions at jobsite(s) Receives, reviews and processes vendor invoices.
Takes delivery of goods and/or materials and ensures accurate reporting in accounting system.
Works with Operations to resolving any outstanding AP or AR issues.
Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records.
Coordinates weekly payroll function.
Ensures jobsite timesheets are entered accurately and timely.
Reconciles payroll to ensure accurate billings to customers.
Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy.
Posts them in the system and sends out for execution.
Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms.
Keeps track of Lien Waivers, Supplier's Release, Notice of Intent to Lien, Mechanic's Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements.
Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy.
Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system.
Reviews prime contract (owner) change orders for accuracy and policy compliance.
Posts approved owner change orders in the system timely.
Prepares and enters necessary cost accrual or deferral journal entries in the accounting system.
Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy.
Coordinates periodic audit requests with various stakeholders.
Prepares a variety of financial and regulatory reports timely and accurately.
Performs other administrative or clerical duties at the field office.
Completes various ad hoc requests.
Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
Ensures effective team coverage by cross training on various roles/responsibilities.
Process and enter vendor/subcontractor invoices.
Enter timesheets, must have TRACK background.
Prepare owner billings.
Other duties as assigned.
Job costing and change orders.
Provide administrative support.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms.
The employee is frequently required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell.
The employee must regularly lift and /or move up to 25 pounds and may frequently lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Austin (The Company) is an equal employment opportunity employer.
The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
The Company also prohibits harassment of applicants or employees based on any of these protected categories.
It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Recommended Skills Auditing Billing Finance Job Costing Subcontractors Relationship Management Administration Estimated Salary: $20 to $28 per hour based on qualifications.
S.
An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries.
Our team of 4,000 employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost-efficiency.
Specific Duties and Responsibilities Manages Accounts Payable and Receivable functions at jobsite(s) Receives, reviews and processes vendor invoices.
Takes delivery of goods and/or materials and ensures accurate reporting in accounting system.
Works with Operations to resolving any outstanding AP or AR issues.
Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records.
Coordinates weekly payroll function.
Ensures jobsite timesheets are entered accurately and timely.
Reconciles payroll to ensure accurate billings to customers.
Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy.
Posts them in the system and sends out for execution.
Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms.
Keeps track of Lien Waivers, Supplier's Release, Notice of Intent to Lien, Mechanic's Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements.
Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy.
Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system.
Reviews prime contract (owner) change orders for accuracy and policy compliance.
Posts approved owner change orders in the system timely.
Prepares and enters necessary cost accrual or deferral journal entries in the accounting system.
Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy.
Coordinates periodic audit requests with various stakeholders.
Prepares a variety of financial and regulatory reports timely and accurately.
Performs other administrative or clerical duties at the field office.
Completes various ad hoc requests.
Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
Ensures effective team coverage by cross training on various roles/responsibilities.
Process and enter vendor/subcontractor invoices.
Enter timesheets, must have TRACK background.
Prepare owner billings.
Other duties as assigned.
Job costing and change orders.
Provide administrative support.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms.
The employee is frequently required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell.
The employee must regularly lift and /or move up to 25 pounds and may frequently lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Austin (The Company) is an equal employment opportunity employer.
The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.
The Company also prohibits harassment of applicants or employees based on any of these protected categories.
It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Recommended Skills Auditing Billing Finance Job Costing Subcontractors Relationship Management Administration Estimated Salary: $20 to $28 per hour based on qualifications.
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