Accounting Administrative Assistant
NSCA - National Systems Contractors Association NSCA - National Systems Contractors Association Cedar Rapids, IA Cedar Rapids, IA Full-time Full-time $40,000 - $52,000 a year $40,000 - $52,000 a year 18 hours ago 18 hours ago 18 hours ago The Accounting/Administrative Assistant for NSCA will provide accounting and administrative support to the company, and reports to the Director of Operations.
Using attention to detail, initiative, and great customer service skills, this position has an integral role with each department.
From working consistently in Excel, Power Point, and Quickbooks, to conducting data integrity projects, to providing support to the Sales and Marketing teams, this role heavily relies on effective time management.
Professional correspondence and a collaborative spirit are necessary for success in this position.
Performance of accounting functions and maintaining database records will be required, as well as general administrative duties.
This position will need to become the go-to source for Association CRM.
Primary Accounting
Responsibilities:
Accounts Payable:
process invoices, cut checks Accounts Receivable:
process payments in QuickBooks, reconcile Quickbooks and CRM related to invoicing and collections.
Collections:
follow up on outstanding invoices, outreach to members for payment Track and map monthly renewals for association subscriptions; maintain vendor contract maintenance and renewals.
PASS Accounting:
Track membership, follow up on late payments, send invoices, AP/AR, reconcile bank account.
Monthly bill review with Leadership team:
AP and AR Enter all monthly pay into CRM, Reconcile CRM, Event Sponsorships Handle/Process all employee expenses, including credit cards.
Assist in payroll process twice monthly.
Work closely with CFO.
Fundraising as requested Primary Administrative
Responsibilities:
Use of Association CRM, including data integrity Order supplies and monitor equipment.
Monitor and complete tasks from memberservices.
org.
Assist Sales team, as needed.
Assist in implementing marketing deliverables as directed by Marketing Manager Email list maintenance; assist with bulk email marketing.
Provide general administrative office support.
Qualifications and Skills:
Accounting experience required.
Collaborate and work effectively with multiple individuals inside and outside the organization; ability to work independently, as well as part of a team.
Excellent customer services skills and effective/tactful communication (written and verbal) across all levels of the organization.
Ability to interpret instructions from a variety of sources.
Must possess excellent organizational skills, strong attention to detail, be able to multitask and prioritize.
Quick learner, able to adapt and pick up tasks as needed, must be able to self-start and take initiative.
Strong skills using Microsoft Office Suite, especially Excel and Power Point
Benefits:
Paid Holidays PTO Medical/Dental insurance Flexible set scheduling within office hours 401k with employer match Summer Hours (and Additional Holiday Time) Tuition Assistance Salary Range:
$40,000 - $52,000, depending upon experience.
About NSCA:
The National Systems Contractors Association (NSCA) is the leading not-for-profit association representing the commercial integration industry.
The National Systems Contractors Association is a powerful advocate for all who work in the integration industry, including systems contractors/integrators, product manufacturers, consultants, sales representatives, architects, specifying engineers and other allied professionals.
NSCA employees are a small, close-knit team of highly dedicated individuals.
Job Type:
Full-time Pay:
$40,000.
00 - $52,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Tuition reimbursement Schedule:
8 hour shift Day shift Monday to Friday No nights Ability to Relocate:
Cedar Rapids, IA 52402:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Using attention to detail, initiative, and great customer service skills, this position has an integral role with each department.
From working consistently in Excel, Power Point, and Quickbooks, to conducting data integrity projects, to providing support to the Sales and Marketing teams, this role heavily relies on effective time management.
Professional correspondence and a collaborative spirit are necessary for success in this position.
Performance of accounting functions and maintaining database records will be required, as well as general administrative duties.
This position will need to become the go-to source for Association CRM.
Primary Accounting
Responsibilities:
Accounts Payable:
process invoices, cut checks Accounts Receivable:
process payments in QuickBooks, reconcile Quickbooks and CRM related to invoicing and collections.
Collections:
follow up on outstanding invoices, outreach to members for payment Track and map monthly renewals for association subscriptions; maintain vendor contract maintenance and renewals.
PASS Accounting:
Track membership, follow up on late payments, send invoices, AP/AR, reconcile bank account.
Monthly bill review with Leadership team:
AP and AR Enter all monthly pay into CRM, Reconcile CRM, Event Sponsorships Handle/Process all employee expenses, including credit cards.
Assist in payroll process twice monthly.
Work closely with CFO.
Fundraising as requested Primary Administrative
Responsibilities:
Use of Association CRM, including data integrity Order supplies and monitor equipment.
Monitor and complete tasks from memberservices.
org.
Assist Sales team, as needed.
Assist in implementing marketing deliverables as directed by Marketing Manager Email list maintenance; assist with bulk email marketing.
Provide general administrative office support.
Qualifications and Skills:
Accounting experience required.
Collaborate and work effectively with multiple individuals inside and outside the organization; ability to work independently, as well as part of a team.
Excellent customer services skills and effective/tactful communication (written and verbal) across all levels of the organization.
Ability to interpret instructions from a variety of sources.
Must possess excellent organizational skills, strong attention to detail, be able to multitask and prioritize.
Quick learner, able to adapt and pick up tasks as needed, must be able to self-start and take initiative.
Strong skills using Microsoft Office Suite, especially Excel and Power Point
Benefits:
Paid Holidays PTO Medical/Dental insurance Flexible set scheduling within office hours 401k with employer match Summer Hours (and Additional Holiday Time) Tuition Assistance Salary Range:
$40,000 - $52,000, depending upon experience.
About NSCA:
The National Systems Contractors Association (NSCA) is the leading not-for-profit association representing the commercial integration industry.
The National Systems Contractors Association is a powerful advocate for all who work in the integration industry, including systems contractors/integrators, product manufacturers, consultants, sales representatives, architects, specifying engineers and other allied professionals.
NSCA employees are a small, close-knit team of highly dedicated individuals.
Job Type:
Full-time Pay:
$40,000.
00 - $52,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Tuition reimbursement Schedule:
8 hour shift Day shift Monday to Friday No nights Ability to Relocate:
Cedar Rapids, IA 52402:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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