Administrative Assistant 2 - Job ID#204664
PDS Defense, Inc
is seeking an Administrative Assistant 2 in Cedar Rapids, IA.
US Citizenship is required.
Responsibilities:
Basic Hiring Criteria:
Desired Qualifications:
Estimated Salary: $20 to $28 per hour based on qualifications.
is seeking an Administrative Assistant 2 in Cedar Rapids, IA.
US Citizenship is required.
Responsibilities:
- Works in a confidential and highly responsive relationship with Associate Directors of Engineering
- Also provides administrative support to organization leaders and team members.
- Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes.
- Prepares materials for departmental meetings.
- Coordinates and executes departmental events.
- Coordinates travel for department personnel and assists in expense report preparation.
- May track and maintain departmental budgets and assist management in determining budget requirements.
- Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities.
- Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions.
- Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress.
- Maintains office supplies for the department, including tracking, ordering, and organizing.
- Assists in tasks associated with hiring and onboarding of new employees.
- Drafts email communications and announcements at an organizational level.
- Maintains organization charts and distribution lists.
- Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing, and page layout.
- Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.
- Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel.
- Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.
- Other administrative tasks, as delegated and requested.
Basic Hiring Criteria:
- High school diploma or equivalent or 2-year degree, with a minimum of 2-3 years of relevant experience.
- Strong Customer service skills and proficiency in Microsoft Office 360 suite.
Desired Qualifications:
- Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Office 365, and all products.
- SAP, Concur, and SharePoint experience.
- Strong background in customer service.
- Event planning experience.
- Excellent time management skills and ability to effectively prioritize work.
- High-level problem-solving skills and attention to detail.
- Excellent verbal and written communication skills.
- Self-starter, able to work independently.
- Enjoy working as part of a team and able to work well with others.
Estimated Salary: $20 to $28 per hour based on qualifications.
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